PRIVACY POLICY

Information on data protection
We welcome you to our website and thank you for your interest in our company. We consider it important to protect your personal data. We process your data in accordance with the applicable provisions on the protection of personal data, in particular the EU General Data Protection Regulation (EU GDPR) and the country-specific implementing laws applicable to our company.

Our privacy policy explains what personal data we collect from you via our website, what we use it for, when we delete it and how your data is best protected by security measures. We also inform you of the applicable legal basis that allows us to process the data in question. Furthermore, you will be informed about your legal rights in connection with the processing of this data.

Personal data is the information that makes it possible to identify a natural person. This information includes, in particular, name, date of birth, address, phone number, email address, but also your IP address.

Anonymous data is available if no personal reference to the user can be established.

The responsible body in terms of data protection law is:

s.Oliver Bernd Freier GmbH & Co. KG
s.Oliver-Straße 1
97228 Rottendorf

Tel.: +49 (0) 9302 -309 -0
Fax: +49 0 9302 -309 -9473,
Email: info@soliver.com

Contact data protection: datenschutz@de.soliver.com

Data collection / personal data
When you visit our website, we generally do not require any personal data from you. By accessing our website, you transmit data (for technical purposes) to our web server via your internet browser. The following data is recorded during an ongoing connection for communication between your internet browser and our web server:

  • Web browser and operating system used
  • Name of the internet service provider (ISP)
  • Information about the website from which you visit us
  • Information about the websites from which you visit us, date and time of the visit
  • Name of the requested file, whether the file was transferred, volume of data transmitted
  • IP address of your internet service provider

For reasons of technical security, in particular to prevent attempts to attack our web server, this data is temporarily stored by us in accordance with Article 6(1)(f) EU GDPR. After seven days at the latest, the data is anonymised at domain level by truncating the IP address, so that it is no longer possible to establish a reference to the individual user. In addition, the data is only processed anonymously for statistical purposes.

Further data collection
All personal data that we collect about you via the website will only be processed for the purposes described in more detail below. This is done within the framework of the respective legal provisions stated or only with your consent.

Art. 6 EU GDPR, in particular, stipulates when data processing is permitted and specifies constellations when data processing is permitted.

This is the case, for example, if:

  • You have given your consent (Article 6(1)(a) EU GDPR),
  • The data are necessary for the performance of a contract / contractual measures (Art. 6(1)(b) EU GDPR),
  • The data are necessary for compliance with a legal obligation (Art. 6 (1) (c) EU GDPR) or
  • To safeguard the legitimate interests of our company, provided your interests worthy of protection do not outweigh ours (Art. 6(1)(f) EU GDPR).

The personal data collected will of course be treated confidentially. We will only pass your data on to third parties within the framework of the legal provisions or with the appropriate consent.

Purposes and legal bases of data processing
When processing your personal data, the provisions of the EU GDPR and all other applicable data protection regulations are observed. The legal bases for processing are set out in Article 6 of the EU GDPR.

We use your data for initiating business, to meet contractual and legal obligations, to implement the contractual relationship, to offer products and services and to strengthen the customer relationship, which may also include analyses for marketing purposes and direct advertising.

Your consent to data processing may also constitute a permission for data protection legislation. Before granting your consent, we will clarify the purpose of the data processing and your right of withdrawal.

Contact form / contact by email (legal basis Art. 6(1)(a)(b) EU GDPR)
We have a contact form on our website that can be used for electronic contact. If you write to us via the contact form, we process the contact data you provide to contact you and answer your questions and requests. The principle of data economy and data avoidance is observed in that you only have to provide the data that we absolutely need to contact you. These are your email address, your name and the message field. Your IP address is also processed for technical reasons and for legal protection.

If you contact us by email, we will process the personal data provided in the email solely for the purpose of processing your request.

Cookies (Art. 6(1)(f) EU GDPR / Art. 6(1)(a) EU GDPR in case of consent)
Our website uses cookies in several places. These serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored and saved on your end device and allows us to analyse how users use our websites. This enables us to design the website content according to the needs of the visitors. Cookies also help us to measure the effectiveness of a particular advertisement and to place it, for example, depending on the thematic interests of the user. The lawful basis for this is Art. 6(1)(f) EU GDPR in the case of analysis cookies that are technically necessary for the proper operation of the site or anonymous analysis cookies and Art. 6(1)(a) EU GDPR if consent is given for data collection by us going beyond the original purpose.

We use the following cookies:
Own cookies:
These cookies are controlled directly by s.Oliver Bernd Freier GmbH & Co. KG. Depending on the purpose, these are stored permanently – even after the end of the session – (so-called persistent cookies, e.g. implementing opt-out) or are deleted when the browser is closed (so-called session cookies; they are only valid for one browser session).

Third-party cookies:
These cookies are controlled by third parties. Third-party providers include, among others, providers who collect data for s.Oliver Bernd Freier GmbH & Co. KG in particular, on how many page visits we generate within this website and to what extent our website is used.

Temporary/permanent cookies are used here, which are automatically deleted after the specified time (usually six months). These temporary or permanent cookies are stored on your end device and delete themselves after the specified time. The cookies of our partner companies also contain only pseudonyms and mostly even anonymous data. They allow our partners to track the content you have viewed, topics searched, etc.

Some third-party providers also collect information beyond the web pages on what pages you have visited previously or which products are of interest to you. This allows individual advertising to be displayed.

Most web browsers accept cookies automatically. You can of course also manually deactivate, restrict or delete cookies on your end device via your browser or software-supported settings.

Please note: If you deactivate the cookies setting, you may not be able to fully use all of our website’s functions.

User profile / web tracking process (Art. 6(1)(a) EU GDPR)
For a needs-based design to define the range of our website, to guarantee optimal use and to offer you the best possible service, as well as to optimise our s.Oliver-Group website, we use solutions and technologies from econda GmbH to collect and store anonymous data or to create user profiles from pseudonymous data, depending on the user’s preferences. The website uses tools from econda GmbH, Zimmerstrasse 6, 76137 Karlsruhe.

If the user rejects the data storage by pressing the “Private Mode” button in the privacy settings, no personal data is collected or processed. Purely anonymous statistical analyses are carried out instead. This is a purely statistical analysis and the collected data is stored in anonymised form (referrer, click counts etc.). The collected personal data is aggregated and deleted after the end of the session.

If the user agrees to the use of data (maximum relevance), usage profiles are created using pseudonyms.

Cookies can be used for this purpose to facilitate the recognition of an internet browser. However, user profiles are not merged with other data without the express consent of the visitor. IP addresses in particular are rendered unreadable immediately after receipt, which makes it impossible to assign user profiles to IP addresses.

The pseudonymised data is used in the maximum relevance mode on the basis of your consent (Art. 6(1)(a) EU GDPR). econda will use this information on our behalf to analyse the way you use the website, to compile website activity reports and to provide us with other services related to website and Internet usage. The collection of anonymous analysis data within the scope of private mode is based on our legitimate interest in an analytical evaluation of the use of our site to improve our offering and user-friendliness (Art. 6(1)(f) EU GDPR).

Visitors to this website can revoke consent which was once given to collect and use data at any time here.

YouTube platform
Content is embedded on YouTube using the technical process of framing. Framing is the process of simply inserting an HTML link provided by YouTube into the code of a website to create a playback frame on the third-party site, allowing the video stored on YouTube servers to be played.

We use the framing codes generated by YouTube in the extended data protection mode. According to the information provided by the YouTube platform, cookie activity and the data collection it initiates are only linked to the use of the playback function of the video itself. Against this background, data collected merely by using the website with framed content is prohibited.

We use a two-click solution to protect your data. All YouTube content is disabled by default and is only loaded and displayed from the YouTube servers after clicking the “enable content” button. With this click you agree that your IP address is transferred to YouTube and that the provider sets cookies in your browser. For your convenience, we store your consent for 30 days via through local storage, which we store in your browser.

Storage duration or criteria for determining the duration
s.Oliver Bernd Freier GmbH & Co. KG processes and stores your personal data only for the duration required to achieve the respective processing purpose or provided a statutory retention period (for commercial and tax law aspects in particular) exists. When the purpose has been achieved or the obligation to retain data has expired, the corresponding data is routinely deleted.

Data transmissions - recipients / categories of recipients:

  • State authorities and agencies (such as the tax office)
  • Other business units of the s.Oliver Group: s.Oliver Bernd Freier GmbH & Co. KG; Comma, GmbH & Co. KG; Liebeskind GmbH & Co. KG; Freier Group Logistics GmbH & Co. KG; s.Oliver Benelux B.V.; Freier Group Austria GmbH; s.Oliver Belgie BVBA; Freier Group Italy Srl.; s.Oliver Latvia SIA; s.Oliver Lithuania UAB; S.OLIVER HR D.O.O.; Freier Group France SAS; s.Oliver SLO d.o.o.; s.Oliver CZ s.r.o.; s.Oliver Slovakia s.r.o.; s.Oliver Fashion Hungary Kft.; s.Oliver Finland Oy; s.Oliver Poland sp. Zoo; Freier Group Switzerland AG
  • Personal data can only be accessed by authorised persons who are involved in technical, commercial, editorial or customer management support
  • Service providers in the context of order processing
  • Dispatch service providers, suppliers

Data is only transferred to third countries (outside the European Union or the European Economic Area), if this is necessary to execute the contractual obligation, is required by law or if you have given us your consent.

Secure transmission of your data
To protect the data stored with us by the best possible means against accidental or malicious manipulation, loss, destruction or access by unauthorised persons, we use appropriate technical and organisational security measures. The security levels are continuously reviewed in cooperation with security experts and adapted in line with new security standards.

Data exchange to and from our website is always encrypted. We offer HTTPS as transmission protocol for our website, using the latest encryption protocols in each case.

There is of course also the possibility of using alternative channels of communication (e.g. by post).

Online offers for children
Children and persons under 16 years of age may not transmit any personal data to us or submit a declaration of consent without the consent of a parent or guardian (usually a parent). We encourage parents and guardians to actively participate in their children’s online activities and interests.

Links to other providers
Our website also contains – clearly visible – links to other companies’ websites.
We have no influence on the contents of any such links to other suppliers, and therefore cannot provide any guarantee or accept any liability for these contents. The corresponding provider or operator of the sites is responsible for the contents of these sites. When the link is set up, the linked pages are checked for possible legal infringements and recognisable legal violations. No unlawful content was recognisable at the time of creation of the links. However, it cannot reasonably be expected to permanently monitor the content of linked pages in the absence of any specific indications of an infringement. Such links are removed immediately upon discovery of infringements.

Obligation to provide the data
Diverse personal data are necessary for the establishment, execution or termination of the contractual relationship, and to meet the related contractual or legal obligations. The same applies to the use of our website and the various functions it provides. We have summarised the details in the aforementioned point. In certain cases, data must also be collected or made available on the basis of legal regulations. Please note that it is not possible to process your enquiry or carry out the underlying contractual relationship without providing this data.

Automated individual case decisions
We do not make decisions based purely on automated processing.

Privacy policy / Notes on data protection in social media
s.Oliver Bernd Freier GmbH & Co. KG maintains a presence on social media. Insofar as we have control over the processing of your data, we ensure that the applicable data protection regulations are observed.

You will find below the most important information regarding data protection law with regard to our presence.

Name and address of the body responsible for operating

In addition to s.Oliver Bernd Freier GmbH & Co. KG, the following entities are responsible for the corporate image within the meaning of the General Data Protection Regulation (EU GDPR) and other data protection provisions:

  • Xing (Xing SE, Dammtorstraße 30, 20354 Hamburg, Germany)
  • LinkedIn (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland)

However, you use these platforms and their functions under your own responsibility. This applies in particular to the use of the interactive functions (e.g. commenting, sharing, rating).

We would also like to point out that your data may be processed outside the European Union.

Purpose and legal basis
We maintain the company website ourselves in order to communicate these pages with the visitors and in doing so to inform them about our company and jobs.

We also collect data for statistical purposes, to be able to further develop and optimise the contents and to make our contents more attractive. The data required for this purpose (e.g. total number of page views, page activities and data provided by visitors, interactions) are processed and made available by the social networks. We have no influence on the production and presentation.

Your personal data will not only be processed by the social media providers, but also by s.Oliver Bernd Freier GmbH & Co. KG for market research and advertising purposes. It is therefore possible, for example, that user profiles are created based on your usage behaviour and the resulting interests. This allows ads to be placed inside and outside of the platforms that presumably match your interests, among other things. Cookies are usually stored for this purpose on your computer. Irrespective of this, data that is not collected directly from your end devices may also be stored in your user profiles. The storage and analysis is also carried out across devices; this applies in particular, but not exclusively, if you are registered as a member and logged on to the respective platforms.

Beyond that, we do not collect or process any other personal data.

s.Oliver Bernd Freier GmbH & Co. KG processes your personal data by on the basis of our legitimate interests in effective information and communication in accordance with Art. 6(1) sentence 1 (f) EU GDPR.

If you are asked to give your consent to data processing, i.e. if you give your consent by confirming a button or similar (opt-in), the legal basis for processing is Art. 6(1) sentence 1 (a) and Art. 7 EU GDPR.

Your rights / right of contestation
If you are a member of a social network and do not want the network to collect information about you through our site and link it to your stored membership information at the respective network, you have to

  • log out of the respective network before you visit our fan page,
  • delete the cookies present on the device and
  • exit and restart your browser.

However, when you log in anew, you will once again be recognisable to the network as a specific user.

For a detailed presentation of the respective processing and the options for objection (opt-out), we refer to the following linked information:

The contact that is necessary for data protection reasons is concluded

Overall, you have the following rights with regard to the processing of your personal data: Right of access; right of rectification; right of erasure; right to limit processing; right of opposition; right of transferability; right to complain about unlawful processing of your personal data to the competent data protection authority.

However, given that s.Oliver Bernd Freier GmbH & Co. KG does not have complete access to your personal data, you should contact the social media providers directly when asserting claims, as these each have access to the personal data of their users and can take appropriate measures and provide information.

Should you still need assistance, we will of course try to support you. Please contact datenschutz@de.soliver.com.

Further information

Information on copyright and art copyright
If you want to publish pictures, texts, plans, videos, music etc. on our website, you should know that you may transfer all rights of use to the network, which could ultimately have legal consequences for you if you are not the author or rights holder yourself.

Rights as a data subject / Any other questions?
Under the legal requirements, you have the right to free information about your stored data as well as the right to correct, lock or delete these data, provided there is no statutory period of retention to the contrary. You can also object to the data processing, exercise your right to data transferability or lodge a complaint against the data processing with the regulatory authority responsible for data privacy.
Insofar as you have given us your consent for data processing, you can of course revoke this consent without giving any reason with effect for the future.